Financial year and Modes for Conducting Official Business.
Article 1: The fiscal year of IAPPS is July 01 to June 30.
Article 2: The official business of IAPPS, including administrative components, may be conducted by telephone and/or by correspondence transmitted by e-mail, fax, or postal mail as, appropriate. Such correspondence may include ballot votes on issues that are brought before the Governing Board, the Executive Committee or other constituent bodies.
Article 3: The three membership categories of IAPPS (individual, affiliate, and associate) are set forth and described in Article 5 of the Statutes.
Article 4: Membership Applications.
a) Applications for membership in all membership categories shall be sent to the Secretary General.
b) An application for membership categories other than "individual" requires approval by the Executive Committee.
Article 5: Any organization adhering as a member shall designate an official IAPPS Liaison. The Liaison shall be the responsible intermediary between the adhering entity and the IAPPS Secretariat and should disseminate information on IAPPS aims and programs within the organization.
Article 6: Individual members, associate members, affiliate members, and corporate members shall be informed of IAPPS activities and related matters through the "IAPPS Newsletter" in the official journal of IAPPS (CROP PROTECTION) which is published by Elsevier and which will be available to all IAPPS members in electronic form as a part of their membership package. (Members may also receive the print version of CROP PROTECTION upon payment of an additional subscription cost.)
The General Assembly
Article 7: In accordance with and in addition to the functions set forth in Article 7 of the Statutes, the General Assembly shall be convened to receive:
a)Reports of the work of IAPPS submitted by its officers, committees, and boards.
b) Audited accounts of IAPPS submitted by the Treasurer with approval of the Governing Board.
c) Reports of additions or alterations to the By-Laws implemented by the Governing Board in the period between congresses or of any proposals for changes in the Statutes submitted in accordance with Article 18 of the Statutes.
Article 8: The President of IAPPS shall normally preside at each meeting of the General Assembly. If the President cannot do so, the Vice-President or another member of the Executive Committee designated by the Governing Board shall preside.
The Governing Board
Article 9: The Governing Board shall comprise 16 members as follows:
a) The President
b) The Vice-President;
c) The Past-President;
d) The Secretary General;
e) The Treasurer;
f) One from each of the fifteen (15) geographic regions;
g) One industry representative (nominated by the Global Crop Protection Federation);
h) One from the country hosting the next congress;
i) The News Editor (Ex Officio with vote).
Article 10: The IAPPS Officers shall be nominated by a Nominations Committee and shall be elected by the Governing Board. Officers shall represent as many countries as is practical and will take office at the end of a congress.
a) Two years before the congress, the Executive Committee will appoint a Nominations Committee comprising the past president (chair) and 5 members of the Governing Board chosen on a geographical basis.
b) The Nominations Committee will invite IAPPS members to nominate candidates for the positions of president, vice-president, Secretary General, and Treasurer, and to provide evidence of that person's willingness to serve if elected.
c) The Nominations Committee will consider the nominations submitted and select a nominee and a reserve nominee for each office. These nominations will go to the Governing Board for ratification.
d) The President will invite each nominee to serve. If the nominee is unable to serve, the reserve nominee will be invited.
Article 11: The functions of the Governing Board relating to Article 8 of the Statutes shall be:
a) To direct the Executive Committee in matters of policy and management;
b) To determine the place and date of the next congress based upon the recommendation of the IPPC Liaison Committee;
c) To evaluate societies, congresses, research organizations, and private sector entities for membership in IAPPS;
d) To elect the officers;
e) To establish committees and to approve committee memberships; and
f) To review and approve, or when deemed necessary to amend, reports prepared by the Executive Committee before they are presented to the General Assembly.
Article 12: Only members of the Governing Board or their designated alternates may vote at each meeting. Each member of the Governing Board shall have one vote. In the event of an equality of votes in a ballot, the President of IAPPS shall have a second and deciding vote.
Article 13: The officers of IAPPS (President, Vice President, Past-President, Secretary General, and Treasurer) and a representative from industry (nominated by the Global Crop Protection Federation) shall constitute the Executive Committee.
Article 14: The Executive Committee should meet at least twice between consecutive Assemblies. It decides the next place of the meeting, giving consideration to the fact that, in time, a reasonable geographical distribution is achieved.
Article 15: At least three members of the Executive committee qualified to vote must attend for decisions to be valid. Decisions shall be made by simple majority of the votes cast. In the event of an equal vote, the president may cast a second and deciding vote. If there is no quorum, the decisions of that meeting must be ratified by a postal vote of the Executive committee or at a subsequent meeting.
Article 16: In cases of extreme urgency between meetings, the Executive Committee may delegate all or part of its powers to an Emergency Committee consisting of the President and two other members.
Article 17: The Executive committee is responsible for putting into effect programs adopted by the Governing Board and for promoting the activities of IAPPS during the years intervening between congresses. For this purpose it may appoint such committees or working groups as it may deem appropriate.
Article 18: The services of the members of the Executive committee are unpaid. Expenses incurred by any member may be reimbursed, subject to the availability of funds.
Article 19: The President has the duty of taking all appropriate steps to implement, through the Executive Committee, the decisions of the General Assembly and the Governing Board and of directing the activities of IAPPS in collaboration with the Secretary General.
Regional Network Centers
Article 20: Consistent with the regional structure of IAPPS described in Article 11 and Article 12 of the Statutes, these guidelines are set forth for the establishment and management of the regional networks. These guidelines are not intended as a mandate to the Regional Coordinators, but are intended to provide a framework within which a RNC should be established.
a) Leadership: The Regional Coordinator should be a well known individual who is highly regarded as a scientist, have communication skills, and a willingness to devote attention to the furtherance of IAPPS' visibility, programs, and interests in the region.
b) An inventory of the IPM research and extension organizations in the region should be developed including Non-Government Organizations (NGOs).
c) An objective must be to attract grants and other direct support from various multi- and bi-lateral international development agencies. The IAPPS Secretariat should be kept informed of such activities, and could possibly facilitate the process.
d) The plant protection problems that are of region-wide importance should be identified and efforts should be promoted to develop research/extension projects that would address these problems. If such projects focus on truly critical regional problems that are in need of support, funding should be sought through multi- and bi-lateral aid agencies.
e) A Regional IAPPS Council should be established with a broad constituency that would work with and advise the Regional Coordinator.
f) Where NGOs are important as implementors of multi- and bi-lateral development assistance programs, the RNCs should seek to forge collaborate relationships with such organizations.
Article 21: IAPPS Standing Committees or Ad Hoc Committees are appointed by the Governing Board. It is suggested that the Governing Board give consideration to the establishment the following committees along with others that it may deem essential.
a) Nominations Committee
b) IPPC Liaison Committee
c) Audit Committee
d) Newsletter Committee
e) Awards and Resolutions Committee
Article 22: IAPPS has the following sources of income, which are administered by the Treasurer:
a) Annual dues from all classes of members
b) Income from sources generated by IAPPS including grants and/or contracts obtained in the name of IAPPS.
Article 23: Officers and other members of the Governing Board will not receive remuneration for their personal services. It is anticipated that employing institutions will be willing to defray partially or wholly the expenses of their professional employees who serve as members of boards, committees and commissions of scientific organizations. It is customary for institutions in the industrialized countries to provide such support on behalf of scientific societies, associations, and congresses. The Nominations Committee should assure that nominees have such a commitment from their employer.
Article 24: The Treasurer is responsible for the finances of IAPPS in accordance with the decisions of the Executive Committee.
Article 25: The Treasurer and the Secretary General may receive reimbursement for direct expenses necessarily incurred by them on behalf of IAPPS, subject to the availability of funds.
Article 26: The Treasurer's accounts shall be audited after the end of the calendar year by an IAPPS Audit Committee and the latter shall present an annual report to the Governing Board and to the General Assembly when in session. The audited financial report shall also be published in the IAPPS newsletter.
Article 27: The Secretary General is responsible for the Association's official correspondence on matters of general policy and for implementing the decisions of the Executive Committee.
Article 28: These By-Laws may be amended by the Governing Board with a two- thirds vote. Such changes shall be reported to the membership through the IAPPS Newsletter published regularly in the CROP PROTECTION Journal.